1) Context:

As to suit the needs in 21st of century information society development, records department has to involve into the computerize and others advance technology, in order to carry out the records information management. The objectives of the whole system:- use the computer, multimedia, Internet and other advance technology, develop a set of Multimedia online Database Management System Records, provide records list and in full information storage, browser searching, reception utilize, edit-study and multimedia information compile execution and others function; and have commonality Internet information records service function.

2) Develop Process

The task research is involved into the technology, more on the operation and works, therefore it's divided into 4 phases of process:

The first phase is investigation:
Firstly, the whole task is based on the research objective, basic requirement, hardware or software environment and research process on the difficulty of technology, searching on the big amount of data, consulted to some of the specialists, interview for more than 10 records departments, and finished on the structures. Then, set up an experiment environment, develop a module system, carry through the lucubrate. At this elements, decided the research content and technology solution, in order to finalize the elements of the research development.

The second phase is to investigate the records list, searching, utilize management and maintenance on four subsystem basic storage:
The first step: thorough the talk with the workers from the records embassy department, particular inquire on the handwork management flow and related criterion.
The second step: draft out each subsystem requirement analysis, sketch the computer management flow and modules.
The third step: study out the project technology report, and hereby stock facility, workout the software procedure.
The fourth step: repeat debug maintenance, then go through the tutoring, testing reality at the city records embassy department.
The firth step: draft out documentation data.

This phase has developed out the records list storage, searching, utilize management and maintenance on the four subsystem basic storage.

The third phase is to develop in full digital records, edit-study, multimedia execution and system management on four subsystem:
It's same as the second phase, go through the five steps of work, finished the third phase of developing task. This phase is to develop on the in full digital records, edit-study, multimedia execution and system management on four subsystem.

The fourth phase is to develop records information under the website:
This phase is mostly develop for the website stock facility, hardware or software integration, develop on the database application, write out the web content,web page design/create and others task. Now there is an online information from Shanghai records embassy, and already provided online records services.

3) Summarize the result:

Hardware/software environment:
"Multimedia Database Management System Records" is developed by using:- the Client/Server structure, configure with the 2 sets and 64 bits of SGI enterprise level of servers, ORIGIN2000 and 2000, MPEG system development and scanner, kinescope, recorder facility, ORACLE7.3 database management system, base on the SGI IRIX6.4 software server platform, WINDOW95/98 software platform for the workstation , ATM web on the speed of 155Mbps, 100Mbps spend of ethernet for the workstation, used develop tools are:- MICROSOFT VISUAL C++, BANLAND DELPHI, DEVELOPER2000, CC and others. The hardware/software wedsite records are: SGI ORIGIN200 server, IRX6.5 operation system, ORACLE7.3 database management system, NETSCAPE ENTERPRISE SERVER3.5.1, FRONTPAGE98, FLASH4 and others.

The main functions:
- enter the records list storage subsystem, a proof on the records menu information, provide increase/decrease list attribution.

- stat enter to the different database and others function.

- digital records subsystem be able to:- paper, picture, tiny film, video tape, audio tape and others.

- Multimedia records information is the digital and storage process, provide a batch of scan, management planning and online control and others function.

- searching records subsystem can assessing into the different of the attribution on the records storage list, combination searching on the records list information, and has the blur searching function on the index file, subject name and others field; At the same time, it's support many online users and send complete information under the browser, included picture, sound, video frequency information. Besides, it's provides broadcasting service too.

- user password for the entering on the records management system, browser searching, editing, reading, stating structure and others function, receive the utilize records for whole managing process in reality.

- develop records system has set up the subject, material collection, sharing data, materia compilation, workout special list, set up the type of execution and others function, can use computer to finish the historical data records edit-study task.

- Multimedia records execution subsystem has an establishment subject, compile compose on the sound image, multimedia execution electronic reading material and others function, widery the records utilize format.

- basic maintainance subsystem is mostly deal with maintaining and managing on the basic information, included subject, sorting, authorization on searching records and software application.

- records information wedsite has an introduce on the direction information from the office (embassy), to provide commonality online information records list searching, documentation browser and others function.

Main characteristics and innovation:
- this system is the collection of the information management and multimedia system on combination as the records management application system. It's is advance, use reality, trustiness and expandition, maintain easily and others characteristics. Entire system is the advance technology, strongly function, wide module therefor it's hard to find up in the whole country.

- has the records list and multimedia information storage, refer to, stat and others function, specially when provide reception utilize records, edit-study on records, multimedia execution and others operation, for the entire managing process function. Enhanced the records information exploiture utilize level.

- develop the work flow on the software management, papar and picture records carry on parallel scanning, and becomes the image data. At the same time, the resume software managing is to integrate on the records blur words , make a quality scanning process.

- can be use any mode of the analog signals sound records for the zipping process, convert into the video frequency data, save under hardisk, diskette array or CD storage, and becomes the stand alone multimedia information management.

- has the records broadcasting function.

- use structure and ATM, speed ethernet and others advance technology, keep to TCP/IP and others protocol, at the software creating procedure it's exerted with the internet cooperate in operational advantage. SGI small server platform and HP300GB CD storage can store big amount of the list and all information, speed on the searching and reading respond.

- due to the records information searching and reading adopted with the full model records, privacy and others controlling steps, and set up an authorise on the software application module, to make sure there is privacy records information and satefy on the data management.

- to set up the searching records list information and other functions under the whole country records system webpage.